Associate Governmental Program Analyst
Job Description and Duties
Under the guidance of the Dean of Economic & Workforce Development, the AGPA collaborates, coordinate and supports the Division to perform varied technical analytical assignments to achieve program objectives within the Workforce and Economic Development Division related to the following areas: fiscal and data analysis, and program monitoring and evaluation and assigned regional portfolio work. This will entail analyzing data regarding grantee performance and efficient use of funding; implementation of Request For Applications and grant activities, gathering data and drafting reports, including developing charts, tables and spreadsheets as needed for analysis of program performance; conducting research related to program legislation; supporting the Dean and the assigned team on processes that maximizes the Division and CCCCO to further the Vision 2030 goals.
Interested candidates may view and take the eligibility exam by clicking CalCareers
Job Duties include a hybrid work setting within the state of CA.
Employee must reside in CA for a job appointment.
This position has a hybrid work setting, including telework. The amount of telework is at the discretion of the Department and based on the Chancellor’s Office’s evolving telework policy. The Chancellor’s Office supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to the headquarters office in Sacramento if an urgent need arises.
You will find additional information about the job in the Duty Statement.
Working Conditions
Ability to use standard computer and/or office machines for an extended period of time.
Work in a climate-controlled, open office environment under artificial lighting.
Exposure to computer screens and other basic office equipment.
Periodic presentations will occasionally be required.
Ability to effectively work in a hybrid/telework setting within the state of CA.
Hybrid work setting in CA provided.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.Additional Documents
Position Details
Department Information
The California Community Colleges is the largest system of higher education in the nation, with 1.8 million students attending 116 colleges. Our colleges provide students with the knowledge and background necessary to compete in today’s economy. With a wide range of educational offerings, the colleges provide workforce training, basic courses in English and math, certificate and degree programs and preparation for transfer to four-year institutions.
The mission of the California Community Colleges Board of Governors and the Chancellor's Office is to empower the community colleges through leadership, advocacy and support.
The Chancellor’s Office values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We share responsibility for creating an equitable, diverse and inclusive community and we see these values as connected to our mission and critical to ensure the well-being of our staff and the students we serve. View the CO Strategic Plan.
For more information, see http://www.cccco.edu/
Vision 2030 | California Community Colleges Chancellor's Office (cccco.edu)
Special Requirements
- The position(s) require(s) completion of educational courses as specified in the Class Specification (link available in the Minimum Requirements section).
A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position The SOQ demonstrates your ability to present information clearly and concisely in writing. The SOQ should include responses to the below desired qualifications listed below. A resume or cover letter will not be considered a substitute for the required SOQ. Each response within the SOQ must include reference to the correlating number and/or question. Maximum of two pages in length, single spaced.
1. Tell us about your previous experience in managing budgets, including grant management, general funds, and any other relevant funding sources to support your department. How did you remain organized to ensure invoices and funding metrics were successfully addressed?
2. Describe your experience interacting with administrators and stakeholders from various organizations. What techniques have worked well, and what were some lessons learned?
Please do NOT add any confidential information to your application or supporting documentation such as: social security number, date of birth, disability information, LEAP status, examination scores, pictures, etc.
When submitting supporting documents, PDF file format is preferred.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/27/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Degree and/or School Transcripts
- Statement of Qualifications -
A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position. The SOQ demonstrates your ability to present information clearly and concisely in writing.
Desirable Qualifications
2. Ability to successfully interact with statewide stakeholders and administrators
3. Time management and efficiency
4. Strong presentation skills
5. Flexibility to adapt to work environment
6. Collaborate with colleagues in a team environment
As part of a team, the incumbent conducts day-to-day activities, tasks and work pertaining to the oversight and management of a regional portfolio that includes all programs within the WEDD division (Apprenticeship, Adult Education, EWD, SWP, SWP K12, Nursing, Perkins, and other related projects within the assigned region), including but not limited to providing technical assistance to grantees, reporting and identifying opportunities to work collaboratively with other divisional and cross divisional efforts. This will entail analyzing data regarding grantee performance and efficient use of funding; implementation of RFA and grant activities, gathering data and drafting reports, including developing charts, tables and spreadsheets as needed for analysis of program performance; conducting research related to program legislation; developing communications regarding required reporting or guidance for the field; conducting grant competitive processes; developing resource documents, such as briefing documents, and supporting the Dean and the assigned team on processes that maximizes the Division and CCCCO to further the Vision 2030 goals. Proficiency in the application of organizational, and project management techniques as they relate to workforce training programs and other areas of career education and workforce and economic development is necessary to be successful in this position. The AGPA is expected to work and think independently and strategically while ensuring high quality work, take initiative on assignments, to act with unquestionable integrity, professionalism, and ethics, and to work collaboratively to advance the goals of the division, the agency, and the Board of Governors.
Benefits
Chancellor's Office team members are eligible for a number of benefits. Health benefits and leave programs are available for most team members.
- Telework Schedule Options
- Tuition Reimbursement up to $1500 for eligible employees
- Transfer, Training and Advancement Opportunities
- Discounted Public Transit
- CA State employees receive numerous discounts through the Employee Assistance Program (EAP).
For more information about state employee benefits, please visit the California Department of Human Resources (CalHR)’s website: https://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Recruitment Team
(916) 445-7911
recruitment@cccco.edu
Gary Adams
(916) 322-7079
gadams@cccco.edu
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Hanan Boyd
(916) 445-7911
humanresources@cccco.edu
Additional Information
Applications submitted without a Statement of Qualifications (SOQ), verification of education, and resume will be considered not interested in this position. Applications without a clearly identified SOQ or a SOQ that does not address the topics requested will be considered not interested in this position. Resumes and cover letters do not take the place of the SOQ.
Education Verification
When you are applying for a classification with an educational requirement that you are basing your eligibility on, you MUST provide a copy of your degree or transcripts as proof of meeting the education requirement from the classification specification (link on the right side of the screen under "Additional Documentation").
Example: if you are applying for Staff Services Analyst based on your Bachelor's degree, you must attach a copy of your degree or transcript showing the degree you obtained. Applicants who fail to provide this information may be disqualified.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
